change request template
Structured change request capturing impact analysis on scope, cost, time, risk and benefits. Approval workflow built in.
Uncontrolled change is the single biggest reason projects overrun. A change request template forces the conversation to happen before the change is made: what is being changed, why, what does it cost, what does it delay, and what risks does it introduce.
This template covers all five impact dimensions (scope, cost, time, quality, risk) and includes an approval workflow with explicit sign-off from the change authority. For high-impact changes it triggers re-baselining and an updated steering committee paper.
In Pocket PMO, change requests flow through a Kanban board (Submitted → Under review → Approved/Rejected → Implemented) with full audit trail. The AI Project Team drafts impact analysis automatically using your live project data.
What's inside
- •Change description with originator and date
- •Impact analysis: scope, cost, time, quality, risk, benefits
- •Recommended decision with rationale
- •Approval block (change authority sign-off)
- •Implementation plan if approved
When to use it
- •Any scope, cost, time, or quality variation outside agreed tolerance
- •Sponsor request that wasn't in the original charter
- •Vendor change to contract terms
- •Regulatory change forcing re-scoping
Template structure
Every section below appears in the downloadable PDF as a ready-to-fill table.
Request
Impact analysis
Recommendation
Approval
Implementation
Use it live in Pocket PMO
The PDF is fine. The live version is better: auto-fill from your project, full audit trail on every change, AI Project Team drafts the tricky sections, and steering committees see one canonical version, not a stale spreadsheet copy.