Honest comparison
Pocket PMO vs Asana
Asana is excellent at task management for marketing and ops teams. Pocket PMO is built for project managers who run governance-heavy delivery work.
Asana has 150,000+ paying customers, a polished mobile app, and an enormous integration ecosystem. If your team's main need is task tracking with light project structure, Asana is a sensible choice. Pocket PMO is built for a different job: running governance-heavy projects with full RAID logs, stage gates, AI-assisted reporting, and audit trails, the things a PM actually delivers in a steering committee, not a sprint review.
Where Asana wins
Mature integration ecosystem (200+ apps, native Teams/Salesforce)
Polished mobile app with millions of installs
Better for cross-functional task tracking outside a project structure
Established reporting templates and a large community library
Free tier for very small teams
Where Pocket PMO wins
Built-in RAID log (Risks, Assumptions, Issues, Decisions, Dependencies), Asana has none
Stage gates and governance records switched on per project, proper PM methodology, not just task lists
AI Project Team (Alex, Morgan, Jordan, Taylor) that drafts status reports, summaries, and meeting minutes
British English, GBP, dd MMM yy by default, not a US-first tool with a UK skin
One project free forever, no card — cancel anytime — vs Asana's gated paid features
Feature-by-feature
| Feature | Pocket PMO | Asana |
|---|---|---|
Task lists & boards | ||
Gantt / timeline view Asana requires Premium tier | ||
RAID log | ||
Stage gates & governance records | ||
AI status report drafting Asana Intelligence summarises, doesn't draft full PM reports | ||
Plan baselines & variance Snapshot named baselines (Initial, Post-CR) with AI variance narrative | ||
Benefits register & realisation tracking | ||
Portfolio capacity heatmap We add AI rebalancing suggestions | ||
Communications plan register | ||
Lessons learned (cross-project) AI lesson matching when starting new projects | ||
Programme milestones (shared across projects) | ||
Granular notification preferences + quiet hours | ||
MFA (TOTP) with step-up on destructive actions | ||
Audit log on every change We log every change in-app; Asana keeps history | ||
Native integrations (Salesforce, etc.) We have REST API + webhooks; growing native list | ||
Mobile app maturity We ship a PWA; Asana has native apps | ||
Free tier We offer one project free forever instead — cancel anytime | ||
GBP pricing & UK-first locale | ||
Public REST API | ||
Webhooks (HMAC-signed) |
Yes Partial No
Who should choose Pocket PMO?
You're a project manager, programme manager, or PMO lead in the UK or EU running delivery work that has steering committees, stage gates, board reporting, or finance disclosure obligations. You want PM methodology baked in, not bolted on with custom fields. You'd rather pay for clarity and governance than for headcount on a generic task tool.
See it for yourself
1 project free forever. Add a card to start; cancel anytime before it ends.