More than a project tool. An AI-powered delivery system.
Generic project tools track tasks. Pocket PMO replaces the fragmented planning, governance, reporting and documentation tools your team relies on every day, and integrates with Microsoft Teams, Outlook and Microsoft 365 so your team keeps communicating where they already work.
Replace fragmented project tools. Keep Microsoft 365 exactly as it is.
Pocket PMO is the operating system for project delivery. Microsoft Teams, Outlook, SharePoint and OneDrive stay your communication and document layer, working alongside a single source of truth for every project. Anything else connects through our REST API and webhooks.
Replace
The scattered delivery stack
Stop managing delivery across dozens of files and specialist tools. Everything below lives in one connected platform.
Integrates with
Live today: Microsoft 365
Send reports from your own Outlook account, post updates to Teams, schedule Teams meetings and file documents straight into SharePoint or OneDrive. One connection, no extra admin.
Everything else
Jira, Azure DevOps and your own internal systems connect through the Pocket PMO REST API and outbound webhooks (OAuth2 and HMAC-signed), so you can push and pull delivery data without waiting for a native connector.
We're not replacing your Microsoft ecosystem, we're enhancing it.
One platform, full lifecycle
Plan. Deliver. Govern. Report.
Every stage of project delivery in one connected platform, so nothing falls between tools and nothing has to be re-keyed.
Plan
Shape the work
Create projects, milestones, Gantt charts, tasks and dependencies, without a spreadsheet in sight.
- Projects & milestones
- Gantt & timelines
- Tasks & dependencies
Deliver
Run the delivery
Manage RAID, decisions, actions, change requests and AI stand-ups from one connected view.
- Risks, issues & assumptions
- Decisions, actions & change
- AI-drafted stand-ups
Govern
Keep it in control
Automate governance, approvals, audit trails and executive oversight, without the admin overhead.
- Approvals & audit trails
- Baselines & health checks
- Executive oversight
Report
Show the story
Executive summaries, stakeholder snapshots, steering packs and project documentation in seconds.
- One-click Snapshots
- Steering & board packs
- Auto-generated project docs
Where we're the same, and where we're different
We cover everything you'd expect from a project tool. The difference is what's built on top, and how we compare to the alternatives.
How Pocket PMO compares
We're built for project delivery, not generic task management. Here's the honest comparison.
Pocket PMO
Built to help you actually deliver
Seven standout capabilities no other PM tool ships together.
Completion Probability
A real-time 0–100% delivery success score on every project dashboard, calculated from schedule variance, overdue items and milestone progress. Know which projects will land before the steerco.
Execution Friction
A live 0–100 score showing where delivery is grinding, blockers, stalled tasks, dependencies. The "stuckness" signal no other PPM tool gives you.
One-click Snapshot Reports
Interactive project, change and programme reports, exec summary, RAG, risks, milestones, generated in seconds. Board-ready, branded, shareable.
AI capabilities that actually deliver
Specialist AI workflows that update plans, log RAID, draft reports and recommend fixes when delivery drifts. You trigger them, you approve the output, nothing is logged or sent without your sign-off.
Predictive Risk & Impact Simulator
AI proposes risks before they materialise and lets you simulate "what-if" impact of scope, date or resource changes, so you fix issues before they become problems.
A full AI project team, not a chatbot
Alex, Morgan, Jordan and Taylor are specialist agents for planning, RAID, reporting and quality. Each one drafts work in their lane — you approve, they never auto-send.
Project phases, not project clones
Roll a project into its next phase instead of creating a new one. Registers reset for the live phase, closed phases stay read-only, and reporting can show the current phase, the history or both.
The bottom line
Pocket PMO gives project managers their time back through predictive insight, instant reporting, and an AI team that works alongside you so you can focus on delivery, not admin.