The PMO tool you can stand up this afternoon
Most PMO tools assume you have an administrator, a rollout project and a change budget. Pocket PMO assumes you have a portfolio to report on by Friday. Governance, RAID, portfolio RAG and board packs come configured out of the box.
Configured, not assembled
RAID, stage gates, change control, baselines and benefits exist as real records on day one. Nothing to model onto a kanban board.
Portfolio RAG in one screen
Every project, its health, next milestone and open risks, refreshed as the underlying data changes.
Board packs in one click
A shareable, branded Snapshot report assembled from live delivery data in seconds.
Two governance levels
Light for the small stuff, Full for anything under scrutiny — one tool, one reporting standard.
Approval-first AI
AI drafts the admin. Nothing is logged, changed or sent until you approve it, and it is all audited.
Priced for a person, not a programme
£30/month for a single PM, £120/month for up to five users, 15-day free trial.
What a PMO tool has to do that a task tool does not
A task tool answers "what is everyone doing?". A PMO tool has to answer "will this land, what is it costing, what evidence do we have, and what does the board need to decide?" — and produce that answer in the same format for every project so comparison means something.
- Consistent portfolio health without a Monday-morning spreadsheet consolidation.
- Governance artefacts with history — RAID, decisions, change control, gate evidence.
- A single reporting standard applied across every project.
- Capacity visibility before you commit to another date.
- An audit trail so assurance reviews have evidence, not recollection.
Who it fits
Pocket PMO is built for the PM who is also the PMO, the two- or three-person PMO function, and the fractional consultant running several clients from one account. If that is you, see the consultant view or the PMO dashboard.
It is the wrong choice if you need heavyweight resource-cost modelling, timesheet-driven billing as your primary workflow, or a full enterprise PPM implementation with a dedicated admin team. We would rather say that up front than sell you the wrong tool.
Setting it up without a rollout project
Create a workspace, add your logo and brand colour, create a project from a short description, and the plan, phases and register structure are generated for you to edit. Guided setup is available free if you would rather be walked through it.
There are no integrations to build. Microsoft 365 (Outlook, Teams, SharePoint) can be connected if you want it, but nothing depends on it.
Where to look next
Compare the categories on the tool comparison page, read what governance depth actually means on project governance software, or try the free sandbox with sample data before creating an account.
Frequently asked questions
What is a PMO tool?
A PMO tool supports a project management office in governing a portfolio: standardised project health reporting, RAID logs, stage gates, change control, capacity planning, benefits tracking and an audit trail. It differs from work-management software, which focuses on task execution rather than governance and assurance.
Do I need a PMO to use a PMO tool?
No. Most Pocket PMO users are individual project managers or fractional consultants who need PMO-grade reporting without a PMO function behind them. Governance can be set to Light so small projects stay lean.
How long does it take to set up?
An afternoon is typical for a first portfolio. Project creation generates a plan and register structure from a short description, and free guided setup is available if you would prefer help.
What does it cost?
Pro is £30 per month for a single project manager, PMO is £120 per month for up to five users, and there is a 15-day free trial. Enterprise pricing is on request.
Does it replace Microsoft Project or Monday.com?
For governance and reporting, yes. For deep critical-path scheduling, MS Project remains stronger; for team task boards, Monday and Asana remain stronger. Our honest comparisons cover where each wins.
See Pocket PMO in action
Try the interactive demo or start a free 15-day trial — cancel anytime.