RACI matrix template
Free RACI matrix template to end the "I thought you were doing that" conversation. One accountable name per activity, no exceptions.
RACI stands for Responsible, Accountable, Consulted and Informed. It maps every significant project activity against every role, so accountability is explicit before delivery starts rather than argued about after something slips.
The single rule that makes a RACI work: exactly one A per row. Responsible can be shared, Consulted and Informed can be long lists, but accountability cannot be split. Two As means nobody is accountable. Zero As means the activity will quietly stall. This template validates both conditions as you fill it in.
Common failure patterns to check for once populated: a row with no R (nobody is doing the work), a column with As on every row (one person is a bottleneck), and everyone marked C on everything (decision paralysis by consultation). In Pocket PMO the RACI drives task ownership, so approvals route to the accountable person automatically.
What's inside
- •Activity × role grid with R / A / C / I coding
- •Validation rules: exactly one A per activity, at least one R
- •Bottleneck and paralysis checks across columns
- •Escalation route when the A is unavailable
- •Worked example for a typical delivery project
When to use it
- •Project mobilisation, before the first sprint or stage begins
- •When a delivery is repeatedly blocked on "who decides this?"
- •Team change, a new sponsor, PM or supplier joins
- •Governance review, evidence of clear accountability
Template structure
Every section below appears in the downloadable PDF as a ready-to-fill table.
Roles
RACI grid
Validation
Escalation
Use it live in Pocket PMO
The PDF is fine. The live version is better: auto-fill from your project, full audit trail on every change, AI Project Team drafts the tricky sections, and steering committees see one canonical version, not a stale spreadsheet copy.